Document Management Solution
Triten Tech's Document Management Service is a comprehensive solution designed to efficiently capture, store, organise, retrieve, and manage documents and files within an organisation. It aims to streamline document-related processes, enhance collaboration, and ensure compliance with regulatory requirements.
Key Features:
2.1 Document Capture: Efficiently capture documents from various sources, such as scanners, emails, file uploads, and integrations with other systems. Optical Character Recognition (OCR) technology may be used to convert scanned documents into searchable and editable text.
2.2 Centralized Storage: Provide a centralized repository where documents are securely stored. This eliminates the need for scattered files and enables authorized users to access documents from anywhere at any time.
2.3 Document Organization: Implement a hierarchical folder structure and metadata tagging system for easy categorization and retrieval of documents. Users can apply relevant tags, keywords, and attributes to documents for quick identification.
2.4 Version Control: Maintain a history of document versions, allowing users to track changes, revert to previous versions, and collaborate without the risk of losing important information.
2.5 Access Control: Enforce role-based access control to ensure that only authorized personnel can view, edit, or delete specific documents. This enhances security and confidentiality.
2.6 Collaboration Tools: Enable real-time collaboration on documents through features such as simultaneous editing, commenting, and task assignment. This promotes teamwork and reduces the need for email-based document exchanges.
2.7 Search and Retrieval: Implement powerful search capabilities, including full-text search and advanced filters, to quickly locate documents based on keywords, metadata, and content.
2.8 Workflow Automation: Define and automate document-centric workflows, such as approval processes and document routing. This accelerates business processes and reduces manual intervention.
2.9 Integration: Integrate with other business systems, such as Customer Relationship Management (CRM) or Enterprise Resource Planning (ERP) systems, to ensure seamless data flow and enhance efficiency.
2.10 Compliance and Security: Implement security measures, such as encryption, audit trails, and retention policies, to ensure compliance with industry regulations and protect sensitive information.